2019 Buchanan High School
Winter Guard

Student/Parent Season Acknowledgement & Information

The following information is intended to give prospective guard members and their parents and/or guardians information about the Buchanan High School Winter Guard program. If there are further questions about the program, please feel free to contact Ms. Jennifer Harrington at jenniferharrington@cusd.com.

General Information

The Buchanan High Winter Guard is a competitive indoor colorguard centered on the rules and regulations of both Winter Guard International (WGI) and San Joaquin Valley Color Guard & Percussion Review (SJVCGPR). The Buchanan High School Winter Guard is an honor ensemble formed from the students of the Buchanan High School Instrumental Music Program. In order to be part of the Buchanan High School Winter Guard you must be enrolled in the colorguard class at Buchanan High School. 

Program Goals

The Buchanan High Winter Guard is dedicated to the total education of students. The program is based on a strong foundation of technical development and equipment skills for all students. In addition, the program serves as a valuable role in the development of our students as productive members of society. We teach and encourage the values of dedication, perseverance, cooperation and hard work. All of these goals are taught while maintaining a positive environment for learning and social growth. 

COMPETITIVE Audition CONSIDERATIONS 

The Buchanan High Area Winter Guard are EXTREMELY high-performing. This is an auditioned sport, meaning that not every student will make the team,. If they do not earn a position, we encourage them to practice hard, and try again next year. 

REHEARSAL & PERFORMANCE SCHEDULES

Buchanan High School Winter Guard auditions begin on November 30th 1pm-3pm and December 4th from 5:30pm-9pm. Varsity Winter Guard meets two days a week from December 4th to March 30th (Tues 5:30pm-9pm, & Thurs 5:30pm – 9pm). JV Winter Guard meets during class period, and on Wednesdays after school 3pm-5pm. There will also be several extra rehearsals along with the standard rehearsal schedule. All competitions are MANDATORY and will be on Fridays or Saturdays. Please refer to calendar handed out at the parent meeting or visit our website calendar page for a specific rehearsal and performance schedule.

Attendance Expectations

  1. Rehearsal & Competition Attendance All rehearsals and competitions are mandatory. Performances are very complex and demand the full attention of all performers in the group. When one person is absent, it affects the whole ensemble.

  2. Missing Rehearsal due to Illness. If a student is going to miss rehearsal because they are ill, please send an email to jenniferharrington@cusd.com at least ONE (1) hour prior to the start of rehearsal by the parent or guardian of that student. Texts from students or parents/guardians are not acceptable. Students should also communicate the absence to their section leader. 

  3. Missing Rehearsal due to Family Emergency. Reasonable effort should be made to contact the director/lead instructor in cases of family emergency before the rehearsal or as soon as it is reasonable to do so. 

  4. Missing Rehearsal the Week of a Competition or Performance. Any student who misses a rehearsal the week of a competition or performance, regardless of the reason, may be ineligible to perform in that competition/performance, at the discretion of the director. The performances/shows are constantly changing and evolving, even from rehearsal to rehearsal. 

  5. Extended Illnesses or Injuries. A student who misses two weeks of rehearsals prior to the first competition/performance or one week of rehearsals after the first competition/performance due to an illness or injury, may be dismissed from the group at the discretion of the director. 

  6. Participation at Rehearsals. If a situation arises that prevents a student from fully participating in rehearsal, the student will be asked to call their parents to be picked up from rehearsal. We do not have the staffing to supervise students who are unable to rehearse with the rest of the group. If a student needs to leave the rehearsal field/floor/area for any reason, they must let their director/lead instructor know prior to doing so.

  7. The One-Absence Rule. Students are permitted one excused absence during the season for a specific, pre-approved & unavoidable conflict. Our rehearsal time is limited and we cannot afford to have multiple student absences. A student may be dismissed from the ensemble if they have more than one absence, at the discretion of the director. The one-absence rule does not apply the week of the show. An online ‘Excused Absence Request’ must be completed at least one week in advance of the absence.

  8. Attendance at shows & performances is expected from the beginning of the scheduled itinerary until the very end. Missing a show or performance is grounds for dismissal from the ensemble. If you have a circumstance that requires you to leave immediately after a performance, please let us know and we will do our best to accommodate your request. 

FINANCIAL CONSIDERATIONS 

The Buchanan High Winter Guard is supported by the Buchanan High School Instrumental Music Boosters, an organization made up of band, guard, orchestra parents and others who are interested in the continued success of the program. Other support comes from members that participate in the Buchanan High School Winter Programs. In order for the winter season to take place, the program must make sure that we have raised all of the necessary funds for the field season, before the winter season can continue. 

As a member of the Buchanan High School Winter Program, the staff and directors are looking forward to a great season. We are excited that your child has chosen to audition to be a part of our team. As you may already know, the budget dollars provided by the state to Clovis Unified do not fully fund our Winter Programs, including the following activities or expenses: 

  • Staffing

  • Show registration fees 

  • Transportation

  • Props building & paint

  • Show & drill design

  • Equipment & supplies 

  • Choreography

Through fundraising and voluntary contributions we will be able to offer these expanded opportunities. To continue to provide these opportunities, we must collectively raise the amounts necessary to cover our costs. In order continue to provide the above-described opportunities; the total fundraising goal for the Program is $8,700. Thus, estimating that there are 29 members, fundraising goals for the Winter Percussion program are approximately $300 per person. 

$8,700 / ~29 members = $300 per member
(The donation amount for the JV Winter Guard will be lower. Students who do not make the Varsity Guard will have the option to adjust their donation amount once audition results are posted.
Donation amount has no bearing on the audition results.)

To assist the Program in achieving its fundraising goal, we will offer a few fundraising opportunities for your child to participate. Information about current fundraisers is sent out in our weekly emails.

Students may assist in fundraising through one or more of the opportunities. Families are also encouraged to make a voluntary contribution to the Winter Guard Programs, in lieu of or in addition to fundraising. 

These fundraising activities are not mandatory, and your child will not be adversely affected in terms of their participation in the Program if they cannot assist in fundraising and/or making voluntary contributions to the Program. The Program’s fundraising goal is a collective one, and not on an individual student basis. As such, the larger the number of students unable or unwilling to assist, the greater the burden on those students who do meet the Program’s fundraising goal for the benefit of everyone. Based on the collective fundraising goal, if each of the members in the Program fundraises equally, the amount attributable to each student is only $300. 

We strongly encourage families and students to assist in fundraising activities and/or making voluntary donations to the Program so that we can continue to offer these opportunities to Buchanan students. We also thank you in advance for your ongoing support of the Program. 

Please note that we have trips planned to Bakersfield & Union City in addition to our local competitions. An additional field trip fee will be collected in addition to the donation request. More information will be available soon.

2018/19 Winter Guard Member
Family Voluntary Pledge Form & Parental consent form

The form below must be completed by a parent/guardian and may not be completed by the student