2019-2020 Buchanan Band Meeting Recap

Thank you for joining us at the meeting Thursday night! Below is a recap of everything that was covered at the meeting for those who weren’t able to make it. There is a lot of information, so please take some time to review everything presented here. If you have any questions, please let us know. 

How To Stay Informed
Fall Parent Meetings: August 29th, September 26th, October 24th @ 7:30pm in the BHS Bandroom
Remind: BuchMB19 (text @buchmb19 to the number 81010 or click here)
Email: Our primary method of communication! You can reach us at becbands@gmail.com. Please make sure we have your email address (students and parents). 
Calendar: Link is on our website. Follow the instructions to subscribe on your mobile device.

Social Media (Follow or join!)
Facebook (Public Page)www.facebook.com/becbands
Facebook (Closed Group for Students & Parents)www.facebook.com/groups/becbands

Marching Band Schedule
 (all events are on the website calendar)

Summer Rehearsals
Summer rehearsals have been scheduled in lieu traditional band camp. Attendance is expected, though preplanned summer vacations are excused. Attendance expectations can be found here. 

Hornline (All woodwinds and brass)
Mini Camp: Monday, June 10th to Thursday, June 13th, 9am-12pm
Thursdays (6pm-9pm) starting June 20th (no rehearsal July 4th)

Drumline on Tuesdays (10am-1pm & 2pm-5pm)
Pit/Front Ensemble on Tuesdays (1pm-5pm)

Fridays (10am-2pm)

Uniform Fitting
Uniform Fitting will take place during summer rehearsals. Be on the lookout for opportunities to volunteer!

One Week Before School

  • DCI Finals Showing at Shaghoian Concert Hall on Saturday, August 10th, 3pm-7:30pm. Attendance is REQUIRED! (it’s like a rehearsal!). It’s free!

  • MB Rehearsals: Tuesday, August 13th & Thursday, August 15th, 5pm-9pm

Weekly Rehearsal Schedule (Begins the week school starts)

  • Woodwinds/Brass: Tuesday, 3-5pm

  • Colorguard: Tuesday 6pm-8pm

  • Percussion: Wednesday 3pm-5pm (continuation of 6th period class)

  • Everyone: Thursday 5:30pm-9pm and Saturdays, August 24th and All of September, 9am-1pm

Stadium Rehearsal and Family Night
Rehearsal, 9am-5pm and Family Night, 5pm-8pm. Come out and support the Marching Band as we prepare for our competitive season. Family Night features the first full performance of our competitive show. This event is held at Veteran’s Memorial Stadium after a full day rehearsal.

Football Games:

  • We play at all home games and away games vs. CUSD Schools

  • Most games will be at Veteran’s Memorial Stadium here on the BHS Campus.

  • Transportation provided to games at Lamonica Stadium.

  • We perform at halftime of most games.

Competition Schedule:
(Tentative - Still working out the details for the competitive season, so leave weekends open between 10/12 & 11/24 open). Final schedule will be set soon!

  • 10/12 WBA Washington Union

  • 10/19 BOA Regional @ Buchanan/VMS

  • 11/2 Sierra Cup Classic (Fresno State)

  • 11/8-10 BOA Regional @ St. George, Utah

Band SAT Day - October 5th!
No Band Events or Rehearsals Scheduled on October 5th. Register by September 6, 2019. August 24th & November 2nd SAT test date will not work due to Marching Band conflicts!

Leadership Camp
Friday, Sept. 20th to Sunday, Sept. 22nd @ Sierra Outdoor School (remember 6th grade camp?). Up to 36 students will be selected through application. Cost is $240 per student (includes everything except one fast-food meal). Applications available soon!

Participation in Marching Band
Every band member participates in Marching Band, There are Primary, Shadow/Alternate & Shared positions in the show and will be handled on a case by case basis. Evaluation is ongoing through the summer & fall. All Marching Band students participate in football games in addition to the competitive show.

Performer Expectation (Click link to review)

Participation Paperwork
We are 99% Paperless! Forms coming your way: Permission Slip, Code of Ethics, Pledge Form, Trip Form

Financial Information & Parent Support

Our funding at a glance…
Our annual budget is approximately $250,000. It costs roughly about $1,000 a student per year to run the program. The district does provide support beyond classroom, but it isn’t enough to do all the things that you have come to expect from our program (or what we have planned in the future!).

Funding Sources

  • Major Fundraisers: Sponsorships, DCI Show, Fireworks, Pasta Preview Night, & More

  • The Pledges & Donations of our Music Families.

  • Several student fundraisers throughout the year as well as dinner nights.

  • The district covers some staffing costs, instrument repair, and some local travel. 


  • We need your help to seek out community financial support.

  • Sponsorship Packet will be emailed and be available as an online form. 

  • Several sponsorship levels ($100 to $5,000 +) with several sponsorship benefits including program ad space, social media promotion, etc). 

DCI Show - June 21st

  • Evening Event @ Lamonica Stadium (still OUR event! Returns to VMS @ BHS in 2020)

  • We need several adult volunteers to for Concessions, Parking, and the Ticket Booth.

  • Sign ups will be launched by next week.

  • Students will be encouraged to attend the DCI show as spectators. Group tickets will be available for purchase.

Fireworks Booth

Pasta Preview Night

  • Pre-Sale Online & with paper order form.

  • Friday, September 6, 2019 (No football game)

  • At Buchanan HS

  • Preview “standstill” performance of the 2019 Show

  • More info and ticket sales available later in the summer 

How can you help?

  • Pledge Your Financial Support

  • Volunteer at least once (why is this important? Community!)

  • Donate an items to support the band

  • Donate a case of water 

Season Costs

  • Show Design - $10,000

  • Staffing - $35,000

  • Uniforms - $5,000

  • Equipment & Props - $?

Voluntary Pledge & Travel Costs

  • Voluntary Pledge: $375

    • Pledge Form (Submitted Online)

    • Online Payments/Recurring Payments

    • Checks or Cash

  • Travel Fee: $175 (St. George)

  • More info will be sent soon!

Other Related Buchanan Marching Band Costs

  • Marching Shoes - $40

  • Nike Shirts - $25

  • Nike Shoebags - $15

  • Colorguard Items

  • Miscellaneous uniform items like black athletic socks (please buy more than one pair!)

  • Detailed info will be sent out about how to purchase these items

Charms Office & the Charms Online Store

  • Charms is an web-based information system that we use to manage student information, inventory, financials, email communications, volunteers, and our online store

  • Charms Store: Apparel, Instrumental Music Jackets, Show Posters, etc.

  • Initial login is becmusic and your student’s CUSD ID # 

  • Instructions are on the website (under students) 

Parent Involvement

  • Please volunteer! It’s a lot of fun.

  • The more parent involvement, the better this experience will be for your son or daughter. 

  • Don’t let your son or daughter tell you that you can’t!

  • Come to every performance!

  • We will be announcing several parent committee positions that will be open very soon. 

  • Please consider serving the program in a specific role.

  • There is something for everyone and we need your skill set!

  • One small group of parents doing everything just won’t work!

  • Major Upcoming Projects

    • Props (Summer!)

    • Band Truck Renovation (September)

    • If you have an interest in helping with props, email Mr. Avery!

  • Section Parents and Socials

Final thoughts:
Thank you for making the decision to be here. We hope this experience will be life-changing as it has been for so many who have come before you. If there us ever anything we can do to make this be a better experience for you, please let us know.